Opportunities
Employment
Program Support Assistant (Part-Time)
15–20 hours per week
Hybrid (Remote and Onsite in Seattle)
Position Summary
Northwest Film Forum is seeking a Program Support Assistant to provide administrative and patron-facing support across Fiscal Sponsorship, Education, and Patron Services. This role helps keep the day-to-day operations of the organization running smoothly by supporting project administration, maintaining records and databases, assisting with program logistics, and helping create a welcoming experience for audiences, artists, students, and community members.
The ideal candidate is organized, detail-oriented, comfortable managing multiple priorities, and excited to contribute to a community-centered arts organization. This position is a great fit for someone interested in arts administration and looking to gain experience across multiple areas of a nonprofit arts organization.
Responsibilities
Fiscal Sponsorship Support
- Maintain project records and databases
- Enter and update project information
- Assist with contract and document administration
- Support project onboarding and recordkeeping processes
- Help maintain organized and accurate files
Patron Services Support
- Staff the box office during assigned shifts
- Welcome patrons and answer questions about programs and events
- Support ticket sales, event check-in, and audience services
- Provide coverage for Patron Services staff as needed
- Help maintain a welcoming and organized public space
- Support screenings, workshops, and special events
Qualifications
- Strong organizational skills and attention to detail
- Excellent customer service and communication skills
- Comfort working with spreadsheets, databases, and administrative systems
- Ability to manage multiple tasks and priorities
- Ability to work independently and collaboratively
- Interest in film, arts, education, or community-based organizations
- Previous administrative, customer service, box office, or program support experience preferred
Schedule
- 15–20 hours per week
- Combination of remote administrative work and onsite shifts
- Regular onsite availability Fridays through Sundays
- Availability on Mondays and Tuesdays for screenings, events, and special programs
- Some evening hours required
Compensation
$26 per hour
To apply, please email jill (at) nwfilmforum (dot) org with your resume and a letter of interest.
Volunteering
It’s no secret that Northwest Film Forum runs on the commitment and creativity of our loyal legion of volunteers!
There are roles for almost anyone who wants to help; in the projection booth, at the box office, or around town. Anyone can volunteer! All it takes is a can-do, proactive attitude, a commitment to a regular schedule, and a wish from the bottom of your heart for the Forum to do well.
Oh, and did we mention the free movies at the Forum (with a +1!) AND at other theaters (Grand Illusion and SIFF cinemas!), endless popcorn, volunteer appreciation nights, and credit that volunteers earn toward equipment rentals and workshops?
Fill out your application here to let us know your schedule and little bit about yourself, then send it to rajah (at) nwfilmforum.org.
Office volunteers have a working knowledge of NWFF’s current programs and workshops, and are comfortable answering phones, independently undertaking diverse projects around the office, and both taking and asking for direction from staff. Shifts are Mon–Fri, 10am–2pm and 2pm–6pm.
Box office and concessions volunteers are hugely important – they really are the face of the Forum! Their exceptionally friendly customer service, efficiency on the register, punctuality, and help with cleanup and light maintenance earns them a very special place in our hearts. They’re familiar with our calendar and our mission as an organization, and most of all, they LOVE movies. Shifts are weekend afternoons (generally 12pm–4pm) and Weds–Sun evenings (6pm–9pm).
Internships
We currently have no internship opportunities, but watch this space for any ahead!